Job title: Executive Officer 2
Company: State of Iowa
Job description: Job DescriptionIowa Department of Education’s mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.We are looking to find a highly qualified leader to serve as the Department’s Executive Officer 2, Procurement. This person will provide key leadership and oversight for the Department’s procurement, contract, agreement and grant processes.Your Responsibilities:
- Distributing, coordinating, and instructing work across procurement team members, BOA staff, and support staff who assist in procurement processes; answering questions as necessary
- Maintaining up-to-date and expert level knowledge on state and federal procurement rules and policies, including achieving and maintaining Procurement Authority as prescribed by the Department of Administrative Services Central Procurement Bureau
- Reviewing, editing, and processing contracts, service contracts, grants, memorandums of agreement (MOAs), and meeting expense approvals (MEAs) to ensure compliance with state and federal law and DAS-SAE and DE policy
- Assisting with amendment and budget changes that may be needed during the life cycle of an agreement; ensuring contracts and encumbrances are closed appropriately
- Providing purchasing services for goods and services needed by the Department, including purchases off of Master Agreements and Cooperative Agreements
- Handling formal and informal bidding processes and assisting with contract negotiations
- Soliciting bids from vendors and managing quotes received
- Verifying funding sources and obligations for agreements and purchases by working with fund managers, project managers, and management
- Monitoring contract budgets and expenditures
- Maintaining a centralized agreement tracking system
- Creating monthly contract reports and sending to appropriate BOA staff for follow up
- Serving as a liaison between the Department and vendors/contractors
- Ensuring all procurement documents are maintained to meet fiscal requirements
- Draft and maintain internal purchasing, contract, and agreement procedures to improve coordination across the Department. Keep employees informed of management goals and objectives for purchasing and contracts/agreements. Develop tools, resources, and templates. Create and provide training and presentations on purchasing and contract/agreement policies and procedures to staff, new employees, and new managers. Streamline and automate processes to improve procurement procedures and increase efficiency.
- Collaborate with Department management and make recommendations on financial management matters regarding procurement and contract/agreement decisions. Provide guidance, recommendations, and advice to management on programmatic, technical, compliance, and process-related topics. Facilitate and organize contract/agreement review meetings between bureaus and the Director.
If you wish to review a copy of the Position Description Questionnaire, please contact idoe.hr@iowa.gov.Hours: 8:00 A.M. – 4:30 P.M., Monday – Friday; occasional in-state and out-of-state travelA successful candidate will bring or have the ability and desire to learn:
- Passion for accomplishing common goals in pursuit of public service
- Knowledge and experience with procurement and contract processes
- Ability to facilitate coordinating work among team members
- Ability to work collaboratively on high-performing teams
- Ability to work independently, moving projects forward with minimal supervision
- Strong written and verbal communication skills
- Desire to work with diverse teams and stakeholders
DESIRABLE (OR) REQUIRED QUALIFICATIONS:
- Experience with state and federal procurement rules and policies
- Experience in overseeing various phases of contract management
- Experience in purchasing
WHAT’S IN IT FOR YOU?
- Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities
- Collaborative, positive work environment
- Talented and passionate work colleagues that will help you learn and grow
- Opportunities to collaborate with experts from around the country
- Employee discounts from a variety of vendors
- Competitive salary and benefits package:
It is the policy of the Iowa Department of Education not to discriminate on the basis of race, creed, color, sexual orientation, gender identity, national origin, sex, disability, religion, age, political party affiliation, or actual or potential parental, family or marital status in its programs, activities, or employment practices as required by the Iowa Code sections 216.9 and 256.10(2), Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C.§§ 1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy by the Iowa Department of Education, please contact the legal counsel for the Iowa Department of Education, Grimes State Office Building, 400 E. 14th Street, Des Moines, IA 50319-0146, telephone number: 515-281-5295, or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, IL 60661-4544, telephone number: 312-730- 1560, FAX number: 312-730-1576, TDD number: 877-521-2172, email: .Minimum Qualification RequirementsApplicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to four years of full-time professional-level work in program administration, program development, program operations, or management.2) A total of eight years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.3) All of the following (a, b, and c):a. Two years of full-time professional-level work experience in program administration, program development, program operations, or management; andb. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; andc. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.4) Current, continuous experience in the state executive branch that includes twelve months of full-time work as an Executive Officer 1 or comparable specific management-level position.For additional information, please click on this .Why Choose the State of Iowa?At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.Our Robust Benefits Package Includes:Competitive Compensation:Enjoy a competitive salary that reflects directly on your skills and expertise.Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendly . Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.Health and Wellness:Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.Retirement Planning:We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind. .Paid Time Off:Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.Professional Development:Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.Employee Assistance Program (EAP):We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.Diversity and Inclusion:Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.Join Us – Elevate Your Career:Ready to elevate your career with the State of Iowa? to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
Expected salary: $65395.2 – 101150.4 per year
Location: Polk County, IA
Job date: Thu, 16 May 2024 23:29:21 GMT
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