Job title: Litigation Legal Secretary – New York City
Company: Chelsea Search Group
Job description: Litigation Legal Secretary – New York City
Reporting to the Senior Manager of Legal Administrative ServicesThe ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals (litigation experience required). Proficiency in using MS Office: Excel Word and PowerPoint; Adobe Acrobat; Best Authority; Propel; Discclient; PacerPro; Compulaw; LegalMation; Lexis; Westlaw; iManage, Aderant, Google Scholar; comfortable navigating in Windows platform, and other Firm or Litigation software applications strongly preferred. Bachelor’s degree preferred, or equivalent experience/relevant certifications.Job Description:
- Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors.
- Responsible for producing high quality and error free work product in a timely manner.
- Develop a comprehensive understanding of efficiencies and teamwork with the local and firm-wide secretarial teams.
- Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services.
- Shared responsibility for coverage of attorneys and paralegals.
- Possess a solid understanding of the litigation process:
- Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement;
- Prepare, file and serve Answer to Complaint;
- Arrange for service via a Process Server.
- Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney’s litigation practice.
- Working knowledge of the court’s PacerPro and its workflow procedures/protocols.
- Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation.
- Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access.
- Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles.
- Responsible for compiling and coordinating court filings to maintain client’s internal file system updated in iManage/Propel.
- Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities.
- Perform a variety of administrative functions including preparing check requests, invoices and reimbursements.
- Responsible for managing and keeping assigned attorney’s calendar updated with relevant information, i.e., client meetings, court deadlines,
- Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents.
- Knowledge of timekeeping protocols; assist with entering attorney time, as necessary.
- Acquire knowledge and understanding of the Firm’s resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks.
- Ability to be flexible and available to work overtime as necessary.
- Perform other tasks as assigned.
TO APPLY: Please email your resume to:cfleck@chelsearecruiters.com
Expected salary: $100000 – 118000 per year
Location: New York City, NY
Job date: Thu, 01 Aug 2024 05:13:18 GMT
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