Legal Secretary – Floater

Legal secretary

Job title: Legal Secretary – Floater

Company: Top Dog Recruiting

Job description: Our client, a Houston area law firm, has a new opportunity for an experienced Legal Secretary/Legal Administrative Assistant to work as a Floater at their firm. While working both independently and collaboratively to accomplish a dynamic set of tasks as may be assigned, day-to-day responsibilities include, but are not limited to:

  • Assist with planning and attending meetings of the Board of Directors of the firm’s municipal utility district clients and take notes of all board actions and decisions.
  • Draft and prepare agendas, orders, and resolution required for Board of Directors meetings and prepare multi- lingual agendas for election matters (outside translation services are used).
  • Ensure that the Board of Directors follows proper legal procedures at meetings (such as no entering into executive session inappropriately).
  • Prepare minutes of the Board meetings.
  • Interact with the Directors of the districts as well as the other consultants for the districts, including engineers, operators, bookkeepers, and tax assessor/collectors.
  • Prepares documents for obtaining the approval for annexation of land to districts and administers the applications for such approval.
  • Provide documents for the required annual review of investment policies and investment strategies; prepare required certificate pages.
  • Maintain district files and permanent documents.
  • Review and finalize correspondence, including proofreading, editing and redlining.
  • Record all client billable hours on the firm’s tracking system timely.


  • 5 or more years of experience supporting multiple litigation attorneys in a law firm setting.
  • Experience supporting litigation and corporate attorneys is required.
  • Advanced knowledge of all Microsoft Office suite of programs (especially Word, Outlook, Excel), Workshare Compare, and NetDocs (or other document management systems) required.
  • Working knowledge of Adobe Acrobat.
  • Knowledge of Texas real property online recordings (CSC – ePrepare), Texas Secretary of State recordings/searches (SOS Direct), and Texas Comptroller (eSystems) helpful.

Compensation is salary with overtime pay and is competitive based on experience or skill level; yearly, discretionary bonus possible. Medical, dental, vision, life and disability insurances offered (with several no-cost options for employee coverage available); 401(k) retirement plan (with employer matching and discretionary, yearly plan profit- sharing); Paid Holidays; Paid Time Off; Fully Paid Parking. 37.5 hour work week.

Expected salary:

Location: Houston, TX

Job date: Thu, 20 Jun 2024 00:18:27 GMT

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