Director of Administrative and Fiscal Services

Civil service administrative officer

Job title: Director of Administrative and Fiscal Services

Company: University of Kansas

Job description: DepartmentEdwards CampusPrimary CampusUniv of Kansas Edwards CampusJob DescriptionLead and manage all administrative functions within the Edwards Campus including finance, compliance, administrative services, and public safety. Specifically:Finance – 60%:

  • Provides overall financial leadership in the management of state, research, endowment, and fee for service resources, in accordance with all applicable Federal, State and University guidelines.
  • Serves as principal adviser to the Dean/Vice Provost and Assistant Vice Provost on all budget, financial, and administrative matters.
  • Serves as a senior management team member and plays a key role in developing a strategic financial plan for budgeting, cash management, forecasting, risk management, and financial analysis; develops an all funds budget model for the KU Edwards Campus.
  • Recommends to the Dean/Vice Provost, develops, and implements financial policies and procedures to document and enhance existing financial and business operations for the KU Edwards Campus.
  • Responsible for all accounting, financial, and reporting functions for the KU Edwards Campus JCERT and non-JCERT related budgets.
  • Establishes and maintains financial internal control systems.
  • Provides strategic review of resource allocation to ensure funds are directed toward strategic initiatives of the University; individual serves as key contact in any University audit process.
  • Provides financial analysis and support to the Dean/Vice Provost, Assistant Vice Provost, Associate Deans, and Directors overseeing programming at the KU Edwards Campus. Works with unit staff on budget planning and strategy.
  • Leads the preparation and development of the annual operating budget, analysis of carry forward and reserve balances, and an all-funds budget model.
  • Provides financial analysis, advice, and assistance on special projects (e.g., facilitates requests for department fee for service increases.)
  • Oversees funding for all JCERT and non-JCERT appointments on the KU Edwards Campus to include faculty positions, lecturers, research positions, staff and student hourly appointments.
  • With the Dean/Vice Provost, reports financial status and budget proposals of the KU Edwards Campus at quarterly JCERT Authority Board Meetings.
  • Supervises financial/accounting staff.

Administrative Services – 25%:

  • Provides leadership for the administrative support staff.
  • Provides Human Resources oversight in the areas of recruitment, retention, evaluation, and disciplinary actions.
  • Oversees the development and implementation of personnel training programs.
  • Provides campus-wide leadership in the areas of equal opportunity and environmental health and safety.
  • Oversees contracts/agreements with external service providers to include landscaping/snow removal services.

Compliance – 5%:

  • Serves as the Edwards Campus partner/representative for KU’s Institutional Compliance Partners Network.
  • Reports compliance issues and investments.

Public Safety – 5%:

  • Provides dotted-line leadership to Public Safety staff located on campus.
  • Serves on the campus Emergency Management Leadership Team.

General Leadership – 5%:

  • Serves as a key liaison to central University services including the Budget Management/Fiscal Services, Comptroller’s Office, the CAO-SSC, and Human Resources, and provides support to the Dean/Vice Provost in matters relating to the Office of the Provost, Office of the Chancellor, and Internal Audit.
  • Represents the KU Edwards Campus on a variety of University committees.
  • Other duties as assigned.

DisclaimerThe University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX,, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.Work ScheduleM-F, 8-5FLSA StatusExecutiveConditions of EmploymentServe at the PleasureContact Information to ApplicantsLori Wade – lwade@ku.eduRequired QualificationsEvaluation of the following requirements will be made through (1) descriptions of work experience and educational experiences in letter of application, (2) record of accomplishments and productivity addressed in resume, and (3) information provided from professional references. * Bachelor’s degree in accounting, finance, economics, business administration, public administration, and 7 years of related experience, or Master’s degree and 5 years of related experience at the effective date of the appointment.

  • Five years of progressively responsible leadership and administrative experience in a financial management role such as Director of Finance, Controller, Budget Officer, or in another executive financial management position.
  • Seven years of supervisory experience.
  • Advanced accounting experience and skills, as evidenced by application materials.
  • Experience applying excellent written and oral communication skills at all levels of an organization, as evidenced by application materials and interview process.
  • Experience with computer applications for fiscal operations, including proficiency in computer applications for financial analysis.
  • Experience in developing and administering budgets.
  • Experience applying excellent analysis and problem-solving skills, as demonstrated by work history.

Employee ClassU-Unclassified Professional StaffAdvertised Salary Range$115,000-$125,000FTE1.0Preferred Qualifications

  • Certified Public Accountant or Certified Financial Analyst.
  • Master’s degree in accounting, finance, economics, business administration, public administration or related field.
  • Experience in developing and using financial models, forecasting tools, and predictive analytics.
  • Experience in articulating complex financial concepts, models or results in a clear manner to a broad audience.
  • Experience working collaboratively with all levels of the university population, including students, staff, faculty, administrators and other stakeholders.
  • Experience with Oracle financials and payroll systems.
  • Experience or applied understanding of KU business operations, policies, procedures and fiscal processes.

Position OverviewThe Director of Administrative and Fiscal Services is responsible for providing overall leadership, planning and support to the Edward Campus administrative functions including finance, compliance, administrative services (HR, administrative support), and public safety. Reporting directly to the Assistant Vice Provost, this critically important leadership position manages each administrative function on behalf of the Edwards Campus.If you are looking for a rewarding and dynamic career, look no farther than the University of Kansas. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work!Reg/TempRegularApplication Review Begins27-May-2024Anticipated Start Date07-Jul-2024Additional Candidate InstructionIn addition to the online application, the following documents are required to be considered for this position:1. A cover letter addressing how required and preferred qualifications are met.
2. Resume or curriculum vitae.
3. Contact information for three professional references.
Application review begins May 27, 2024 and will continue until a qualified pool of applicants is attained.
#LI-HR1Job FamilyAdministrative/Management-KUL

Expected salary: $115000 – 125000 per year

Location: Kansas

Job date: Thu, 16 May 2024 07:32:56 GMT

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