Job title: Assistant Secretary (FT/Regular) – WHS
Company: Woodburn School District
Job description: JOB GOALS: * To assist office personnel in a wide variety of office/clerical and receptionist responsibilities and maintenance of records.
- To support the District Mission and Strategic Plan Objectives
CONSIDERATION:Bilingual English/Spanish required.ESSENTIAL REQUIREMENTS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required for the position.
- High School Diploma or equivalent by OAR 581-37-030, Oregon Department of Education
- 18 years of age or older
- Ability to work harmoniously with and to communicate effectively (both orally and in writing) with students, parents, and staff
- Ability to understand and follow oral and written instructions
- Ability to maintain confidentiality
- Possess basic knowledge of modem office methods, practices, procedures, basic computer word processing applications
- Ability to learn to use appropriate word processing and spreadsheet software to enter and retrieve information
- Ability to learn a number of school policies, rules, and procedures and apply them properly in the context of repetitive and new situations
- Ability to maintain studentand/or accounting records in an organized manner
- Ability to handle multiple tasks at the same time as well as tolerate constant interruptions
- Ability to use sound judgement in dealing with students, monitoring students with behavioral problems
- Perform physical requirements which mayinclude
A. Moderate degree of physical stamina
B. Some standing, walking, bending, and occasional lifting up to 50 pounds
C. Ability to use a telephone, computer, and other office equipment
D. Ability to make frequent trips to and from desks, counters, etc. as well as otherareas in the school building13. Ability to possess and maintain a valid First Aid card14. Such alternatives to the above requirements as the School Board or the Administration maydeem appropriate and acceptableESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may also be assigned.
- Performs a variety of clerical work in support of the Head Secretary including wordprocessing, proofreading, filing, sorting and distributing mail, checking information on records, and accounting for monies received etc.
- Performs other routine office/clerical duties as assigned
- Answers telephones and takes messages, responds to inquiries, provides information about school operations and refers calls to appropriate staff members
- Operates basic office equipment (i.e., computers, printers, telephone, intercom, fax, copiers, calculator, etc.)
- Greets and directs office visitors, provides routine information, refers questions to appropriate staff
- Prepares mail, including parcels, for mailing or shipping delivery and receives and distributes shipments brought to the school office.
- Enters data in computer files, maintains student records and updated building inventory, and prepares basic statistical reports as assigned
- Responds to student inquiries and problems at the counter, attends to sick students and provides first aid assistance within scope of district policies
- Processes new student registrations and student withdrawals and assembles new student packets
- Monitors students in the office as needed
- Supervises students in lunchrooms, hallways and on the playground, as required
- Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information
- Performs such other tasks as may seem to be appropriate to the Board or Administration.
CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND/OR TESTING REQUIRED:
- Possess and maintain a valid First Aid card
- Annual Bloodborne Pathogens Training
- Criminal Justice Fingerprint Clearance
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. (See addendum)WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. (See addendum)TERMS OF EMPLOYMENT: Days and hours to be arranged, with salary according to current schedule.EVALUATION: Following the probationary period, performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on evaluation of classified personnel.THIS POSITION IS TEMPORARY THROUGH THE END OF THE 2021-2022 SCHOOL YEARJob Title : Assistant Secretary (FT/Regular) – WHSPrimary Location : Woodburn High SchoolSalary Range : $22.04 – $27.09 / HourlyShift Type : Full Time
Expected salary: $22.04 – 27.09 per hour
Location: Oregon
Job date: Sat, 20 Jul 2024 00:58:50 GMT
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