Administrative Services Assistant (Office Automation)

Civil service executive officer

Job title: Administrative Services Assistant (Office Automation)

Company: Federal government of the United States

Job description: SummaryFor more information on the Department of Justice and the United States Attorneys’ Offices, visit .As needed, additional positions may be filled using this announcement.This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 24-SDCA-12437574-MS.Overview

  • Accepting applications

Open & closing dates06/18/2024 to 06/25/2024Salary$45,075 – $72,588 per yearPay scale & gradeGS 5 – 7Location1 vacancy in the following location:Remote jobNoTelework eligibleYes—as determined by the agency policy.Travel RequiredOccasional travel – You may be expected to travel for this position.Relocation expenses reimbursedNoAppointment typePermanentWork scheduleFull-timeServiceCompetitivePromotion potential7Job family (Series)Supervisory statusNoSecurity clearanceDrug testYesPosition sensitivity and riskTrust determination processAnnouncement number24-SDCA-12437573-DEControl number794879100This job is open toClarification from the agencyAll U.S. CitizensDutiesThe Administrative Services Assistant (Office Automation) will provide a variety of administrative support services to the United States Attorney’s Office, Southern District of California. Duties will include:

  • Providing administrative, reception and office automation support;
  • Coordinating with District Office Security Manager (DOSM), Federal or local Law Enforcement on security related matters;
  • Scheduling and making arrangements for appointments regarding dates, times, participants, and locations;
  • Enforcing security requirements;
  • Assisting employees and supervisors in completing routine paperwork Performing routine technical support for human resources, financial management, and procurement;
  • Preparing a variety of reports and other documents, including maintenance of databases, spreadsheets, and tracking logs;
  • Maintaining office records;
  • Providing general information to employees and supervisors on administrative services related topics;
  • Responding to inquiries on a variety of Administrative Services related topics; and
  • May be required to assist Assistant U.S. Attorneys and legal support staff with assignments.

Responsibilities will increase and assignments will become more complex as your training and experience progress.RequirementsConditions of Employment

  • You must be a U.S. Citizen or National
  • Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
  • You must be registered for Selective Service, if applicable
  • If selected, you may be required to complete a one year probationary period.
  • You must meet all qualification requirements upon the closing date of this announcement.

QualificationsGS-05: To be eligible at the GS-5 level, you must have at least one year of specialized experience equivalent to the GS-4 level in Federal service as defined below; or four years of education above the high school level; or a combination of both specialized experience and education as explained below.Specialized experience is defined as providing clerical support in an office environment by answering multi-line telephone systems; greeting and directing visitors; obtaining information from files or general reference sources and providing factual information; processing incoming, outgoing, and intra-office mail; and maintaining files.Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.GS-6: To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level in Federal service.Specialized experience is defined as experience performing the following types of duties in an office environment: composing correspondence such as letters, memoranda and electronic correspondence from records or files; preparing a variety of recurring reports; receiving, reviewing, and distributing incoming mail; entering data into case management systems; assisting with the completion of routine employee paperwork; establishing and maintaining office files, records, logs, and manuals; operating a multi-line telephone system; and receiving visitors and referring each visitor to the appropriate person or office.GS-7: To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level in Federal service.Specialized experience is defined as experience performing the following types of duties in an office environment: inputting personnel information into an automated personnel and/or payroll system; providing general information to employees and supervisors on employee benefits and time and attendance; preparing invoices and other fiscal items for payment; maintaining contracts for routine services; purchasing supplies, equipment, contract services and other payment methods; monitoring the status of purchase orders; maintaining property records, maintaining electronic databases to track information and suspense items and updating case management databases.To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: .Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at .EducationAll academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see
OR
Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at . All documentation must be in English or include an English translation.Additional informationPayment of relocation expenses will not be authorized.The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See .Political Appointees (Current and Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.EEO Statement: The Department of Justice is committed to equal employment opportunity and providing a workplace free of discrimination and harassment for all employees and applicants. See for complete details.Diversity Statement: As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

  • Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Expected salary: $45075 – 72588 per year

Location: San Diego, CA

Job date: Thu, 20 Jun 2024 01:57:52 GMT

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