Job title: Administrative Assistant
Company: KMRG, LLC
Job description: ROLE We are seeking an experienced Administrative Assistant to support the United States Attorney’s Office (USAO), Western District of Louisiana. Your scope of work includes providing receptionist duties, processing and distributing mail, managing office supplies, assisting with inventory and equipment, ensuring compliance with Department of Justice (DOJ) regulations, performing data entry, escorting technicians, and supporting legal staff with special projects.This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.Apply today!
RESPONSIBILITIES
- Answer the phones, direct calls to appropriate individuals, greet and screen visitors
- Control access to the office by ensuring that only cleared visitors enter the space
- Log all visitors into the visitor database per policy
- Track incoming packages and notify staff of deliveries to the office
- Process and distribute incoming/outgoing mail ensuring mail metering machine is working and has sufficient postage
- Inventory general office supplies ensuring that supply and copy rooms are stocked with commonly used items
- Notify purchase card holders of common supplies and special orders that need to be placed
- Keep supply and copy rooms orderly
- Receive supply deliveries and inspect incoming shipments to verify contents and quality
- Update purchase card holder of supplies received and assist with distribution of supplies to the appropriate location
- Serve as United States Federal Motor Service (UFMS) and USA Forms Data Entry Role Holder
- Assist with copy machine/printer issues including toner cartridges and repairs needed
- Escort technicians, movers, installers, and other technicians when they come to the office
- Safely stock, unpack, and relocate various office supplies, deliveries, and furniture up to 50 pounds
- Help with physical inventory of office equipment (counting, locating, bar-coding)
- Assist with the process of excessing furniture and equipment
- Maintain government vehicle logs of mileage and charges
- Support legal support staff on an as needed basis for special copy and scanning projects
KNOWLEDGE & SKILLS
- Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, etc.
- Knowledge of word processing, document management, business administration, and data entry
- Strong communication and organizational skills
BACKGROUND
- 1 year experience in clerical, office, or administrative support services
EDUCATION
- Highschool diploma or equivalent required
- Bachelor’s degree preferred
LOCATION
- Shreveport, LA 71101
TELEWORK
- N/A
CLEARANCE
- U.S. citizenship required as it supports the U.S. federal government
CLIENT
- Department of Justice (DOJ)
TRAVEL
- Travel is not required
WORK HOURS
- 40 hours a week
- 8 hours per day
EMPLOYMENT CLASSIFICATION
- Employment Classification Eligibility — Nonexempt
RELOCATION
- Not eligible for relocation benefits
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.Powered by JazzHR
Expected salary:
Location: Shreveport, LA
Job date: Thu, 18 Jul 2024 02:49:05 GMT
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